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Academic Matters

Progression of Study

Students who wish to apply for leave of absence on medical ground have to write to the Associate Dean (Student Affairs) of Science by email to sci.ug.enquiry@hku.hk together with a certificate signed by a registered medical practitioner. Students applying for leave of absence for non-medical reasons should also write to Associate Dean (Student Affairs) of Science by email to sci.ug.enquiry@hku.hk ​​​​​​at the earliest opportunity stating the reasons for which the leave of absence is sought (University General Regulation G8 refers). Students who go for exchange study/visiting study should submit leave of absence application in the Faculty’s Online Credit Transfer Application System (OCTAS) at least one month before the date of departure, and need not write to the Associate Dean (School Affairs) separately for leave of absence. Details of the OCTAS can be found at https://webapp.science.hku.hk/intranet/exchange.html.


The period of semester long leave of absence is excluded from the counting of normative study period except for semester/year long outgoing exchange study. The period of leave of absence (excluding the leave for compulsory military service) is to be counted within the maximum period of registration. The maximum period of registration is 6 years for 4-year curriculum.

The Faculty stresses the importance of the academic performance of students. Students who do not perform satisfactorily may be recommended for discontinuation of their studies.

 

BScBSc&MRes
Sc5(h) Candidates shall be recommended for discontinuation of their studies if they have:BM6(d) Candidates shall be recommended for discontinuation of their BSc and MRes studies if they have:
  1. failed to complete successfully 36 or more credits in two consecutive semesters (not including the summer semester), except where they are not required to take such a number of credits in the two given semesters, or

 

  1. failed to achieve an average Semester GPA of 1.0 or higher for two consecutive semesters (not including the summer semester), or

 

  1. exceeded the maximum period of registration specified in Sc3, unless otherwise permitted by the Board of the Faculty.
  1. failed to complete successfully 36 or more credits of their BSc studies in two consecutive semesters (not including the summer semester), except where they are not required to take such a number of credits in the two given semesters, or

 

  1. failed to achieve an average Semester GPA of 1.0 or higher for the two consecutive semesters (not including the summer semester), or

 

  1. exceeded the maximum period of registration specified in BM3, unless otherwise permitted by the Board of the Faculty.

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BM6(e) Candidates shall be recommended for discontinuation of their MRes studies only if they have fulfilled the requirements in BM5(c) for the completion of the BSc degree, but failed to fulfil the requirements in BM5(d) for the completion of the MRes degree within the prescribed maximum period of registration.

BSc(ActuarSc)BASc(AppliedAI)
AS5(g) Candidates shall be recommended for discontinuation of their studies if they have:AAI10 Unless otherwise permitted by the Board of the Faculty, candidates shall be recommended for discontinuation of their studies if they have:
  1. failed to complete successfully 36 or more credits in two consecutive semesters (not including the summer semester), except where they are not required to take such a number of credits in the two given semesters, or

 

  1. failed to achieve an average Semester GPA of 1.0 or higher for two consecutive semesters (not including the summer semester), or

 

  1. exceeded the maximum period of registration specified in AS3, unless otherwise permitted by the Board of the Faculty.
  1. failed to complete 36 or more credits in two consecutive semesters (not including the summer semester), except where they are not required to take such a number of credits in the two given semesters; or

 

  1. failed to achieve an average Semester GPA of 1.0 or higher for two consecutive semesters (not including the summer semester); or

 

  1. exceeded the maximum period of registration specified in AAI3.

 

G11 Unsatisfactory performance or progress:

A student whose performance at examinations or in coursework or in such class tests as may be held from time to time is unsatisfactory, or in the case of a higher degree student whose progress is unsatisfactory, may be required by the Senate (a) to discontinue his studies.
 

Students who are recommended for discontinuation of their studies will be interviewed by the Faculty Review Committee on Student Performance and Discontinuation before their cases are considered by the University’s Committee on Discontinuation. The Faculty Review Committee on Student Performance and Discontinuation normally meets in January/February and July every year. Students who cannot attend the Faculty Review Committee on Student Performance and Discontinuation meeting will be referred to the University’s Committee on Discontinuation automatically. The decision made by the Committee on Discontinuation is final and is not subject to appeal. Students who have any concerns and questions about their academic performance may contact the Administrative Assistant of the Faculty Office.